The FMCSA requires motor carriers to keep records to document compliance with the safety regulations. Learn about these recordkeeping requirements here. maintain a qualification file for each of their drivers. The following checklist will help you ensure that each driver qualification file is complete. Document For Form/Inquiry/Note to Include Must Retain. Ongoing Updates. Inquiry To State Agencies for Driving Record – Annual —File Size: KB. All documents must be retained in a secure location with controlled access. If combined with other files (e.g., personnel or driver qualification files), then all files must be secured.
Following is a checklist, based on §§ and , to assist in the maintenance of your Driver Qualification (DQ) files. It includes the document type and retention period: Driver-specific application (§): Duration of employment, plus three years after it ceases. Driver Qualification Files. Every motor carrier must maintain a driver qualification file for each driver it employs. The file must include: Driver’s application for employment; Inquiry to previous employers — driving record for last 3 years; Annual inquiry and review of driving record; Annual driver’s certification of violations and annual review;. DOT RECORD RETENTION REQUIREMENTS The following record retention requirements are set forth in 49 CFR and include the current copy or document plus for the period of time identified below: REF REQUIREMENTS TIME (e) RSPA CT REGISTRATION # 2 yrs. (a) RSPA HM REGISTRATION # 3 yrs. (e) WASTE MANIFEST 3 yrs.
and reduce your risk by establishing and keeping your driver files accurate, organized and diligent. · We help you maintain all of your DOT driver documents. We have the experience in filing the right DOT and FMCSA paperwork on time and accurately and keeping detailed records accessible in an organized DQ file. Copy of Driver's License - Retain for life of employment + 3 years after termination. Road Test Certificate – A person cannot drive a commercial motor vehicle.
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